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CONSTITUTION AND BYLAWS  as approved Jan. 15, 2015

ARTICLE I: Title and Name

            Sec. 1. The organization existing under this Constitution and Bylaws, in accordance with the Articles of Incorporation, dated June 23, 1960 shall be known as the BERKS COUNTY DOG TRAINING CLUB, INC. The use of, or reference to, the word Club in the following articles shall be construed to identify the above-mentioned Club.

ARTICLE II: Object and Purpose

               Sec. 1. The object and purpose of the club shall be to interest the dog-loving public in the art of training dogs, whether for the show ring or for the satisfaction which a dog-lover feels in having a well trained dog and companion, and to conduct one or more training classes for all breeds of dogs, where the information in proper training and handling may be obtained. To strengthen the bond between owner and dog through continuous training.

ARTICLE III: Membership

         Sec. 1. This Club shall be composed of an unlimited number of members.

            Sec.2. There are four classes of membership

1. Lifetime membership, is granted by the Officers and Board of Directors of BCDTC as a gift for 25 years of dedication and service to BCDTC, Benefits include.

a. Individuals are exempt from paying dues.
b. Attending all general meetings and club social activities, certain club social activities a fee will be charged.
c. Member training sessions with access to training facility and use of training equipment.
d. Eligibility to attend special classes. Certain special classes a fee will be charged.
e. Newsletter
f. Voting rights

2. Full membership, benefits include:

a. Attending general meetings and club social activities. Certain club social activities will have a fee.
b. Member training session with access to training facility and use of training equipment.
c. Eligibility to attend special classes, certain specialty classes will have a fee.
d. Newsletter
e. Voting rights

3. Senior membership shall be granted to persons 62 or older in January of membership year and have been a member of the club for five years. Benefits include.

a. Attending general meetings and club social activities. Certain club social activities will have a fee.
b. Member training session with access to training facility and use of training equipment.
c. Eligibility to attend specialty classes, certain classes a fee will be charged.
d. Newsletter
e. Voting rights.
f. Dues are half of the full membership fee.

4. Associate membership\non-training membership. Benefits include.

a. Attending general meetings and club social activities,
certain club social activities will have a fee.
b. Newsletter.
c. Dues are half of full membership fee.
d. Voting rights

          Sec.3 Eligibility for Membership

1. Any individual not having trained with Berks County Dog Training Club will be required to pay for a basic skills class, plus full membership fee. After completing the basic skills class, the individual is a full member and entitled to full membership benefits.
2. Individuals who have previously trained with other organizations or private trainers, have achieved AKC or UKC obedience titles must be evaluated by one of BCDTC Trainers. Upon passing the evaluation the
full membership fee shall be the same as basic skills class, plus full membership fee.
3. Previous members whose membership has lapsed for more than two years must be evaluated by one of BCDTC Trainers. Upon passing the evaluation the membership fees shall be the same as basic skills class, plus full membership fee.

Sec 4. Members who indicate by his or her action that the interest and general welfare of the Club and Dogs are not foremost in their action shall be expelled from the club. This includes AKC suspension or disciplinary
action and any animal cruelty charges. A written statement of said detrimental actions must be presented to the Board of Directors for their study. After a hearing the Board of Directors recommendations shall be
presented to the General Membership at a regular general meeting. A two thirds majority vote of the members present shall cause the expulsion of offending member.

ARTICLE IV: Dues

            Sec. 1. Dues are payable in advance and are due January 1st of each year.  The calendar year shall be the club’s fiscal year.

            Sec. 2. Annual dues for each member shall be established upon recommendation by the club officers and Board of Directors; said recommendation to be approved at a regular monthly meeting after having been published in the monthly newsletter.

            Sec. 3. Non-payment of Dues.  Members failing to pay dues on or before the regular February meeting are declared delinquent, and not in good standing, and are denied all privileges and will be dropped from the membership roll. Member may be re-instated by paying the unpaid dues, with the approval of the Board of Directors for the calendar year. A late fee will be charged, amount to be determined by the Board of Directors.

            Sec. 4. Associate\Non-Training Members may upgrade to full membership by paying the additional fee for full membership and be evaluated by BCDTC trainer or attend basic skills class.

ARTICLE V: Training Fees

Sec. 1. Training fees shall be designated by the Board of Directors, with recommendations from the TrainingCommittee.

ARTICLE VI: Administration

Sec. 1. Management.

A.    The general management of the affairs of the club shall be vested in the Board of Directors, consisting of at least eight (8) members in good standing. Five (5) Board members and three (3) officers present at any regularly called meeting shall constitute a quorum. Minutes shall be kept of all meetings.

B.    The Vice-President shall preside at all Board of Directors meetings. The President and all other Officers of the Club shall be ex-officio members of the Board of Directors and shall be entitled to vote at all the meetings of the body.

C.    The Board of Directors shall be vested with such power and authority as are usually vested in a Board of Directors of a business for, and on behalf of the club.

Sec. 2.  Vacancies.  Vacancies that occur in offices or Board of  Directors shall be filled by a vote of the remaining members of the Board of Directors and officers of the club acting as a body; such appointments shall terminate at the next annual election.

Sec. 3. Removal from office. Officers or any of the Board of Directors may at any time, for violation or neglect of duty, be removed from office by the remaining members of the Board of Directors and officers of the club acting as a body. Any officer or Board member who is absent from three (3) consecutive monthly meetings without notification and proper cause shall be considered as having resigned and shall be promptly replaced. 

Sec. 4. How elected. The members of the Board of Directors shall be elected as provided in Article IX.

Sec. 5. Committees. Standing Committees shall be Training Committee, Trial Committee, Agility committee, Match committee, Auditing Committee and Nominating Committee. The president will have the power to appoint all committees and committee chairs except as otherwise specified in the bylaws. New committees may be formed as necessary to accomplish the Club’s objectives.

A.    Training Committee: A Beginners Training Director, Club Training Director and Agility Training Director will be appointed by Board of Directors for a term of 2 years. In addition to the directors, 4 club members in good standing shall be appointed in the same manner for a term of 2 years to comprise the training committee.

B.    Trial Committee: Shall consist of a Chairman and Secretary appointed by the Board of Directors for a term of two years. Duties: of said committee shall be to organize and direct any American Kennel Club licensed Trial and any American Kennel Club Sanctioned Match according to the rules and regulations for events set forth by the American Kennel Club.

C.     Agility committee: Shall consist of Chairman and
Secretary appointed by Board of Directors for a term of two years. Duties of said committee shall be to organize and direct any American Kennel club licensed Agility Trials, according to the rules and regulations set forth by the American Kennel club.

D.    Member Match committee: Shall consist of Chairman and two members in good standings appointed by the Board of Directors for a term of two years. Duties of said committee shall be to organize and direct in accordance with Berks County Dog Training Club’s Match Rules. Chairman will publish Match Rules once a year in Club Newsletter.

E.    Auditing Committee: Shall consist of three members in good standing appointed by the President at the November meeting, to audit the books at the end of the fiscal year. The auditors’ report shall be presented at regular January meeting.

F.    Nominating Committee: This committee shall be elected by the Membership at the July General Meeting. The committee shall be made up of five members in good standing. Duties set forth under Article IX, Section 2.

 

 

ARTICLE VII: Officers and their Duties

Sec. 1. The officers of the club shall consist of a President, Vice-President, Recording Secretary, Financial Secretary, and Treasurer.

Sec. 2. No officer, no member of the Board of Directors or Club member shall have the authority to obligate the club for expenditures without the advance approval of the Board of Directors.

Sec. 3. How elected. The officers of the club shall be elected and hold office as hereinafter provided.

Sec. 4. Duties of the President:

A.    The president shall preside at all the meetings of the members of the club. He shall act as executive head of the club in enforcing the provisions of the constitution and by-laws.

B.    He shall be an ex-officio member of all committees and shall perform all duties incident and customary to the position and office, or which are required by law.

Sec. 5. Duties of the Vice-president: The Vice-President, in the absence or disability of the president, shall perform all the duties of the president. He shall preside at all Board of Directors meetings.

Sec. 6. Duties of the Recording Secretary: The duties of the Recording Secretary shall be to keep the minutes of all regular and special meetings of the club as well as all minutes of meetings of the Board of Directors and shall have charge of all other duties customary and usual for a secretary of such an organization. The Recording Secretary shall keep a record of membership attendance at all Board of Directors and general membership meetings.

Sec. 7. Duties of the Financial Secretary: Duties of the Financial Secretary are keeping records of all members in good standing, receiving dues & training fees, setting up basic class assignments, issuing membership cards & bylaws & handling correspondence with membership pertaining to classes or dues.

Sec. 8. Duties of the Treasurer: The Treasurer is to present a report at the board meetings and at the general club meetings. The report is to include income and expenses for the previous period. The Treasurer is to pay expenses that have been approved by the board. A receipt will be required for reimbursement of expenses. The treasurer is to provide profit/loss statements for club activities as soon as possible after completion of event & year-end financial statements.  The treasurer is also to keep in close contact with our bookkeeper & forward statements when necessary.

Sec. 9. Duties of the Training Director: The Training Directors in conjunction with the training committee shall make up and arrange a training program, enforce same and assign classes: instructors must conform with the rules and regulations as set up by the training committee.

ARTICLE VIII: Meetings, Elections, Notices

Sec. 1. Regular meetings. The meetings of the club shall be held regularly. The time and place is to be designated by the Board of Directors. The membership is to be notified of the decision at least one week in advance of said meeting.

Sec. 2. Quorum at Regular Meetings. Fifteen (15) members in good standing present shall constitute a quorum for a general meeting.

Sec. 3. Special Meetings of the Club. Special meetings of the club may be called at any time by the president or by a majority of the Board of Directors.

            The Secretary shall call a special meeting, also, upon receipt of a written request setting forth the purpose of the requested meeting, provided such request is signed by twenty or more members in good standing as provided in Article IX.

Sec. 4.  Voting. At all meetings of the club, all questions shall be determined by a majority vote of the members present. Each member in good standing shall be entitled to one vote. The president shall not vote at a meeting except in the case of a tie when he may cast the deciding vote.

Sec. 5.  Meetings of the Board of Directors. Meetings of the Board of Directors shall be held as often and at such time and place as may be designated by the Board of Directors or by the President or Vice President, and shall be held with such frequency as will enable appropriate administration of the affairs of the club. Any club member may request to be heard at a Board meeting, but must present a request to the Vice President of the Club at least one day prior to said meeting.

Sec. 6.  Notice of Meetings. Notice of meetings of the Board of Directors stating the time and place of the meetings must be given to each member of the Board at least three (3) days prior to the date of said meeting, in writing except in emergencies.

ARTICLE IX: Election of Officers and Board of Directors

Sec. 1. When elected. The officers of the Club and members of the Board of Directors shall be elected in November of the Calendar year and shall take office January 1 of the new year.

Sec. 2. Nominating Committee. The Nominating committee shall choose from
membership, a Member in good standing for one year, actively assist in club activities and\or attended a minimum of two general meetings. With the Members consent to fill in each Office and proper number of Board of Directors. This slate of candidates will be presented at the September general meeting. Nominees, other than those selected by Nominating Committee will be nominated from the floor at the October general meeting. The full slate of candidates shall be published in the November newsletter. The Chairman of the Nominating Committee shall preside during the election, at the November general meeting.

Sec. 3. Balloting. The officers and members of the Board of Directors shall be elected by the closed ballot. If nominees are unopposed, the Secretary shall, with the consent of the membership, cast one ballot for election, and no ballot need be taken.

Sec. 4. Voting Eligibility. All Members over the age of 18 in good standings shall have the right to vote. Members must be present at November’s election to
cast the ballot in person.

Sec. 5. Term of Office.

A.    The officers of the Club shall hold office for one (1) year.

B. Members of the Board of Directors shall hold office for a term of two (2) years.

C. Members of the board of directors shall be limited to four consecutive two-year terms. A maximum of eight years. This shall be extended should another suitable candidate not be available.

D. Officers of the club shall be limited to four consecutive one-year terms, a maximum of four years. This shall be extended should another suitable candidate not be available.

ARTICLE X: Order of Business 

Sec. 1.  Meetings of the Board of Directors & General meetings. At all the meetings of the Board of Directors & General meetings, the order of business shall be:

1. Roll Call
2. Report of Recording Secretary
3. Report of Treasurer
4. Report of Financial Secretary
5. Reports of Committees
6. Unfinished business
7. New business
8. Good of the Club

 Sec. 2.  Special meetings will cover only the subject the special meeting was called to address.

ARTICLE XI: Parliamentary Procedure

            All meetings shall follow the rules contained in “Roberts Rules of Order Revised.” These rules shall govern this organization in all cases to which they are applicable, and which they are not inconsistent with these Bylaws.

ARTICLE XII: Amendment of the bylaws

            The bylaws may be amended, altered, or repealed by a two-third vote of the members present at any regular or special meeting called for that purpose, providing however, that all the proposed amendments shall have been submitted at three (3) meetings and voted upon at the third meeting. The secretary shall advise the membership of the proposed changes at least seven days before the first meeting.

ARTICLE XIII: Disolution of Club

            If the club is dissolved or terminated, all assets will be donated to he Animal Rescue League of Berks County, or its successor. No individual member or group of members shall be entitled to any portion of the funds.

2014 Constitution and Bylaw Committee:

Donna Andracavage, Lita Pace, Nancy Withers

The Berks County Dog Training Club was founded in 1946 as a not-for-profit organization with the purpose of training you to train your dog. To this day we continue with that same purpose. Through the years we have grown to a membership of several hundred people. We are a very active group with many dedicated volunteers who would welcome the opportunity to "train you to train your dog."
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